WikiQueer:Example requests for permission


 * For more on requesting permission, and advice what to ask, see WikiQueer:Requesting copyright permission

This page is intended as boilerplate text for requesting permission to re-use somebody else's content in WikiQueer. To do this, they must re-license it under the GFDL or a GFDL-compatible license. For more, read WikiQueer:copyrights. (Some Creative Commons Licenses (cc-by and cc-sa) may provide greater security of attribution, especially for images. See the CC website and WikiQueer:Image copyright tags for more.)

If you have a letter that has worked in requesting permission, please add it to this page, or work the text that you think was effective into the existing letters. Also, you should send a copy of your request and the response to "admin AT wikiqueer DOT org" where it will be permanently archived.

Due to the large number of ambiguous answers to enquiries concerning a permission of reuse for an image, text or similar (such as "I allow WikiQueer to reuse my photos") it is advisable to attach to your enquiry email a standard declaration of consent. See Commons email templates.

Example 1
,

I really liked your ! I found it very informative and useful. I'd love to use it in a project I'm involved with called WikiQueer, so I'm seeking your permission. WikiQueer http://www.wikiqueer.org is a free encyclopedia that is collaboratively edited by volunteers from around the world.

I'd like to include your materials in this article http://www.wikiqueer.org/w/. To get a sense of the freedom of WikiQueer, you could even edit this right now, even without formally registering.

We can only use your materials if you are willing to grant permission for this under the terms of the GNU Free Documentation License. This means that anyone will have the right to share and, where appropriate, to update your material. You can read this license in full at: http://www.wikiqueer.org/w/WikiQueer:Text_of_the_GFDL (NB To keep things simple, we don't use Invariant Sections, Front-Cover Texts, or Back-Cover Texts)

The license expressly protects authors "from being considered responsible for modifications made by others" while ensuring that authors get credit for their work. There is more information on our copyright policy at: http://www.wikiqueer.org/w/WikiQueer:Copyrights

If you agree, we will credit you for your work in the resulting article's references section by stating that it was based on your work and is used with your permission, and by providing a web link back to: 

Thank you for your time; I look forward to your response.

Kindly, 

Informal (text)
Dear ,

I wanted to let you know that I enjoyed your  at , which I found while researching for the free online encyclopedia "WikiQueer"; I thought that your information on the subject might be worthy of inclusion in our living and growing document.

WikiQueer (http://www.wikiqueer.org) is an encyclopedia that is collaboratively edited by volunteers from around the world. Our goal is to create a comprehensive knowledge base that is not only available at no charge, but is also freely distributed. It is one of many programs of the non-profit The Aequalitas Project.

I am seeking your permission to use your text either directly, or as a reference for my original writing on the subject. I'd like to include your materials in this article: http://www.wikiqueer.org/w/. (To get a sense of the freedom of WikiQueer, you yourself can edit this page without registration, right now.)

We can only use your material if you are willing to grant permission for it to be used under terms of the GNU Free Documentation License. This means that although you retain the copyright and authorship of your own work, you are granting permission for all others (not just WikiQueer) to use, copy, and share your materials freely—and even potentially use them commercially—as long as they do not try to claim the copyright themselves, or try to prevent others from using or copying them freely. You can read this license in full at: http://www.wikiqueer.org/w/WikiQueer:Text_of_the_GFDL. (To keep things simple, we do not use Invariant Sections, Front-Cover Texts, or Back-Cover Texts.)

Please note that your contributions may not remain intact as submitted; this license, and the collaborative nature of our project, also entitles others to edit, alter, and update them at will, i.e., to keep up with new information, or suit the text to a different purpose. However, the license also expressly protects authors "from being considered responsible for modifications made by others" while ensuring that those authors get credit for their work. There is more information on our copyright policy at: http://www.wikiqueer.org/w/WikiQueer:Copyrights

We choose the GNU FDL license because it is the best available tool for ensuring that our encyclopedia is and can remain free for all to use, and for providing credit to everyone who donates text and images. It may or may not be compatible with your goals in creating the materials available on your website -- that is your choice. Please be assured that if you do not grant permission, your  materials will not be used at WikiQueer; we have a very strict policy against copyright violations.

If you do agree to grant permission, we will credit you for your work in the resulting article's references section, by stating it was based on your work and is used with your permission, and by providing a link back to your website.

 in your field, and we invite your active collaboration in writing and editing articles on this subject and any others that might be attractive to you. If you are interested, please see: http://www.wikiqueer.org/w/WikiQueer:Introduction for more information!>

Thank you for your time; we look forward to your reply.

Kindly, 

Informal (images)
To whom it may concern:

I found your page  while doing research for the free online encyclopedia WikiQueer, and thought your image [regarding ] might be appropriate for inclusion in our articles concerning.

I am specifically seeking your permission to use this image: 

I would like to include your image in these articles: 

WikiQueer (http://www.wikiqueer.org/) is a free encyclopedia that is collaboratively edited by volunteers from around the world. Our goal is to create a comprehensive knowledge base that may be freely distributed and available at no charge.

Normally we ask permission for material to be used under the terms of the GNU Free Documentation License. This means that although you retain the copyright and authorship of your own work, you are granting permission for all others (not just WikiQueer) to use, copy, and share your materials freely -- and even potentially use them commercially -- so long as they do not try to claim the copyright themselves, nor prevent others from using or copying them freely.

You can read this license in full at: http://www.wikiqueer.org/w/WikiQueer:Text_of_the_GFDL

This license expressly protects creators from being considered responsible for modifications made by others, while ensuring that creators are credited for their work. There is more information on our copyright policy at: http://www.wikiqueer.org/w/WikiQueer:Copyrights

We choose the GFDL because we consider it the best available tool for ensuring our encyclopedia can remain free for all to use, while providing credit to everyone who donates text and images. This may or may not be compatible with your goals in creating the materials available on your website. Please be assured that if permission is not granted, your materials will not be used at WikiQueer -- we have a very strict policy against copyright violations.

We also accept licensing of images under other free-content licenses like some Creative Commons licenses - see http://creativecommons.org for this.

With your permission, we will credit you for your work in the image's permanent description page, noting that it is your work and is used with your permission, and we will provide a link back to your website. Please explicitly state under which license you grant permission.

We invite your collaboration in writing and editing articles on this subject and any others that might interest you. Please see the following article for more information. http://www.wikiqueer.org/w/WikiQueer:Introduction

Thank you for your time.

Kindly,

Formal
Name or Title Address

Dear :

I am an editor of WikiQueer, a multilingual project to create a complete and accurate encyclopedia by open editing. We gather information from all types of sources, but the web sites of government bodies, institutes of higher learning, and other non-profit organizations are often particularly useful. The English-language version may be viewed on the Web at http://en.wikiqueer.org/. As a unique and highly visible project, we freely and publicly release our work, that it may benefit mankind. To this end, we deeply respect copyright, and are careful to prevent any infringement.

We would like your permission to include resources created by your organization in our encyclopedia. Specifically, we are interested in copying <TITLE>, accessible at <URL>. In order for us to do so, it would be necessary for you to license your work under the GNU Free Documentation License (GFDL), which was designed by the Free Software Foundation (FSF) for free works. You can find the license text at http://www.gnu.org/copyleft/fdl.html.

If you licensed one or more of your documents under this license, you would retain full copyright. However, we would be licensed to distribute the material, as would future users of it. We would distribute your work free of charge. However, future commercial distribution could occur. This is because users of our encyclopedia are authorized by the GFDL to distribute it, or any part of it, for a fee.

The license does stipulate that any copy of the material, even if modified, must carry the same license. This guarantees that if licensed in this manner, no copy of your work could be made proprietary. That means that no one who distributes the work can ever restrict future distribution.

Please notify me if you are interested in licensing <TITLE>, or all of your copyrighted material, under the GFDL. I can be contacted by e-mail at [e-mail address], by telephone at [telephone number] (I am in time zone <TIME ZONE> -- please call (preferred time in time zone of reader)), and by post at:


 * [name]
 * [postal address]
 * [city], [state/province abbreviation] [zip/postal code]
 * [country code]

Thank you for your time and consideration.

Sincerely,

Another proposition
This is concise and in British English. Please do comment.


 * Dear Sir or Madam:


 * I am writing to you on behalf of the WikiQueer project <http://www.wikiqueer.org/>, an endeavour to build a fully-fledged multilingual encyclopaedia in an entirely open manner, to ask for permission to use your copyrighted material.


 * Your organisation has on its website content which would undoubtedly enhance communication with our target audience; in order to do so, I should like to ask for your authorisation to use such content, namely the [photograph, illustration, etc] located at [URL], under the terms of WikiQueer's licence.


 * WikiQueer licenses all its content under the licence developed for purposes of free documentation by the Free Software Foundation, the text of which can be found at <http://www.gnu.org/copyleft/fdl.html>. It should be borne in mind that if you choose to allow WikiQueer to use the stated [photograph, illustration, etc], it will remain copyrighted to you; however, the said licence stipulates that third parties must be permitted to reuse the licensed work so long that they retain the licence of this work and any derivatives from it. Consequently, you may wish to consider carefully whether you are prepared to compromise some of your rights granted to you by copyright law by licensing your work as suggested.


 * That said, allow me to reiterate that your material will be used to the noble end of providing a free collection of knowledge for everyone; naturally enough, only if you agree. If that is the case, could you kindly fill in the attached form and post it to [where?]? We shall greatly appreciate it.


 * Thank you for your time and consideration.


 * I look forward to your reply.


 * Yours Faithfully,

(alternatively, the salutation can be 'Dear Mr./Mrs./Ms. Surname' if the surname of the person to whom the letter is being sent is known, in which case the complementary closing must be 'Yours Sincerely,' as opposed to 'Yours Faithfully,')

Semi-formal letter for images
Dear (Mr./Mrs./Ms./Dr./Prof./etc.) : I am an (editor/administrator) of WikiQueer (wikiqueer.org), a multilingual project to create a complete, accurate, and open-content encyclopedia. Volunteers from around the world collaboratively edit WikiQueer, which is one of many projects of the non-profit The Aequalitas Project (aequalitasproject.org). We depend on (photography/art/diagrams/charts) to clearly illustrate our articles. I enjoyed your (excellent/informative/colorful) (drawings/images/art/photographs/whatever) at your website. However, we can only use your material if you are willing to grant permission for it to be used under terms of the GNU Free Documentation License (GNU-FDL, or GFDL for short). This means that although you retain the copyright and authorship of your own work, you are granting permission for others to use, copy, and share your materials freely, and even potentially use them commercially, so long as they do not try to claim the copyright themselves, or try to prevent others from using or copying them freely (e.g., "share-alike"). You can read this license in full at http://www.wikiqueer.org/w/WikiQueer:Text_of_the_GNU_Free_Documentation_License. Please do note that your contributions may not remain intact as submitted; this license, as well as the collaborative nature of our project, also entitles others to edit, alter, and update them at will, i.e., to keep up with new information, or suit the text to a different purpose. However, the license also expressly protects authors "from being considered responsible for modifications made by others." If you do agree to grant permission for use, we will credit you, state the image was based on your work and is used with your permission, and provide a link back to your website. You are obviously an expert (photographer/graphic artist/videographer/whatever). I hope you will consider accepting our request. Warmest Regards,

Semi-formal, Polite, Concise
Comments welcome. Dear <Mr./Ms./Dr.> : I am one of the many volunteer editors of WikiQueer (wikiqueer.org), a Web-based collaboration. I respectfully request your permission to use your excellent <drawing/image/art/photograph/whatever>, <attached, or at your website, >, as WikiQueer content. WikiQueer is a multilingual open-content encyclopedia that strives for complete and reliable content. Volunteers from around the world collaboratively create content, but WikiQueer depends upon <article/photography/art/diagram/chart>, such as yours, to clearly illustrate that content. It is to that noble end that I make this request. However, for WikiQueer to use your material, you must agree to the GNU Free Documentation License (often referred to as the GNU-FDL, or GFDL). In essence, the GFDL allows you to retain the copyright and authorship of your work, but grants permission for others to use, copy, and share your materials freely, and even potentially use them commercially, so long as they do not try to claim the copyright themselves, or try to prevent others from using or copying them freely (e.g., "share-alike"). You can read the complete license at "wikiqueer.org/wiki/WikiQueer:Text of the GFDL". If you grant permission for use, we will credit you for your work, state that it is used with your permission <, and provide a link back to your website>. I sincerely appreciate your consideration of this matter. Please advise me of your decision <by mail, email, telephone, etc.> and I will gratefully forward it to The Aequalitas Project. Thank you, and I hope you will consider accepting this request. Sincerely,

Formal request for high-quality publicity image
Note: this is intended for use where a free image is available, and thus used, that may be unflattering to the subject.

Dear <Mr./Ms./etc.>  :

I am one of the many volunteer editors of the English WikiQueer (en.wikiqueer.org), the free encyclopedia. WikiQueer is among the most-visited sites on the Internet, ranking near the top ten according to the estimates of Alexa Internet (alexa.com), and it is likely that many people visit our article about you (<insert link to article here>') each day. Unfortunately, our article currently makes use of an image of you that might be considered unflattering due to its comparatively low quality.

I am aware that there are many publicity images of you available, but since WikiQueer aims to be reproducible even for profit and even in nations where generous United States "fair use" provisions in copyright law are inapplicable, we cannot use an image that is not released under a so-called "free license". Essentially, the copyright holder of any image that we use must irrevocably permit anyone else to use it, modify it, or sell it, with the only permissible requirements being that the author be named and that any modifications be released under an identical license. (Exceptions may be made if there is no image available that meets these criteria, but that is not the case here.)

Example licenses that would permit us to use a better-quality image would be: the GNU Free Documentation License (http://www.gnu.org/copyleft/fdl.html), the Creative Commons Attribution-ShareAlike 2.5 license (http://creativecommons.org/licenses/by-sa/2.5/legalcode), or a simple "no rights reserved". You are under no obligation to release any material under such licenses, but I thought that for public-relations purposes, you might want to consider it given WikiQueer's great popularity.

Thank you for your time.

Sincerely,